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Click and Visit: Click and Visit

About booking an appointment to visit the Library

Click and Visit the Library

During the COVID-19 pandemic, access to facilities in the Library and terms and conditions for using them have changed, to make sure that you and Library staff are safe.

If you are a Newman student or member of staff, you can book an appointment to visit the Library for up to an hour to:

  • Browse the shelves
  • Issue books or other library items
  • Return books or other library items
  • Print items using your own device
  • Use the photocopier / scanner
  • Talk to the Library Service Advisors on the Library service desk about your library account or loan queries
  • Borrow a loanable library laptop for use elsewhere on campus. Laptops are available on a first come, first served basis and booking a Library visit does not guarantee a laptop will be available

If you want to study in the Library you need to book a study space - use our Click and Study service.

You can book a maximum of 2 Click and Visit appointments in one day.

How does the Click and Visit service work?

•    We are offering this service when the Library is open.
•    When you book a visit, you can book for an hour. 
•    Only one person can enter for this visit – even if you are living together or are part of the same social bubble.
•    You can bring a support worker with you if you have a disability. Please let us know when you arrive.
•     You will not be able to use a study space
•    You must book the visit in advance – do not come to the Library if you have not booked a visit or made a Click and Study booking
•    In order to make it possible to stick to social distancing guidelines, you will not be able to bring your children with you.

Will I be able to use the Library as normal?

Some things have changed, to allow us to give you access to the Library while also keeping you and our staff safe.
•    You will need to bring your own pen and paper – we cannot share our stationery with you
•    During staffed hours, we may refer you to our email or online chat services, if you have detailed queries about finding information, writing your references or using the Online Library

Do I have to wear a face covering?

•    You need to wear a face covering when you are moving around the Library, unless you are exempt from this for any reason. The Government website explains more about this national requirement and the exemptions.So please make sure you bring a face covering with you.

How do I book?

•    Visit the Click and Visit booking page
•    You will be asked for your personal details
•    You will be asked to choose a date and time
•    Bookings will be made on a first come, first served basis

When you arrive…

•    It's easier to get to the Library if you enter through the Main University entrance, by the Reception desk
•    Put on your face covering before entering the Library 
•    Enter the Library by the usual entrance
•    Hand sanitiser is available as you enter the University, and by the Library entrance
•    Please maintain social distancing in the Library and if others are using the shelves you want to use - please wait until they have finished 
•    If you need help, please go to the Library Service Desk on the entrance level of the Library where staff will try to help you
•    If you are exempt from wearing a face covering, please let us know when you arrive
•    You need to check in to your Library visit

How do I check in for my Library Visit?

•    When you arrive at the Library use your phone, tablet, laptop or pc to check-in.
•    To get to the Click and Study check in page you have two options:
       •    Click on the check-in link on the booking page or
       •    Scan the QR code with the matching Click and Visit number to your booking, using a phone or tablet with a QR reader app. The QR codes are located just inside the entrance of the library.
•    Enter the code you were given in your booking confirmation email
•    You can ask Library staff for help if you need it

Privacy information:

The information we collect about your visit will be collected and used in line with the practice outlined in the University’s privacy notices for students or staff.
In addition, for up to three weeks following your visit, we will pass details of your visit to the NHS Test and Trace service, if we are required to.

Why would you share my details with NHS Test and Trace?

The UK is currently experiencing a public health emergency as a result of the coronavirus (COVID-19) pandemic. It is therefore critical that organisations take a range of measures to keep everyone safe.
The easing of social and economic lockdown measures following the COVID-19 outbreak is being supported by NHS Test and Trace. The Department of Health and Social Care has asked organisations, including libraries, to support this service by keeping a temporary record of our visitors for 21 days. In the event of a local outbreak of the virus this data may be used to assist NHS Test and Trace as needed. This could help contain clusters or outbreaks.

What if I object to my details being shared with NHS Test and Trace?

Although it is important for the authorities to be able to track and trace contacts of people who may be infected with the COVID-19 virus, you do not have to participate.
The Department for Health and Social Care are clear that this is a voluntary scheme and nobody visiting our premises is required to provide their details for this purpose.  If you do not want any booking details you have supplied to be used for Test and Trace purposes please make this clear to a member of staff at the time of your visit
We will keep a record of anyone who does not want their details passed on, which we will destroy after three weeks. 

 

Your appointment

You can only enter the Library during your one hour booked appointment time.

You need to bring your University ID card with you to confirm your identity.

If you are intending to borrow books and you need a bag to them, please bring one with you.

You need to wear a face covering in the Library, unless you are exempt from this for any reason.

The Government website explains more about this national requirement and the exemptions.


For the most up to date COVID-19 related changes, check our COVID-19 webpage.

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