Skip to Main Content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.

Supporting your research

We’re here to support your research - find out how here

We’re here to support your research, whether you’re just starting out as a postgraduate student, or an established academic and researcher. Find out more about the support we offer you on this page.

How can we help you?

Our team of specialist Academic Service Librarians are here to help you with your research – details of the team, the subject areas they support and their email addresses can be found on our contact us page.

Or visit Library Chat to ask your question.


We provide free tutorials and workshops for researchers throughout the year:


You can book a one-to-one support tutorial with your Academic Support Librarian to discuss your research or get advice on searching databases or managing references – email us to book a slot.


Our specialist workshops cover topics from ‘Introduction to the Library for researchers’ to more advanced topics such as ‘Advanced literature searching’. We announce the dates of all upcoming workshops well in advance, and you can sign up for workshops through our online booking system.

If we don’t have a copy or we don’t provide online access to the book or journal article you need, we’ll try to obtain access to it for you from other libraries through our Inter-Library Loans service.

SCONUL Access may allow you to visit and borrow from other university libraries in the United Kingdom and Ireland. For further details and to check whether the scheme is operating currently, see our SCONUL Access page

RefWorks is a web-based reference-management software package. You can use it to create your own reference database by importing references from text files, online databases and other sources. You can then use these references in writing papers and automatically format your paper and bibliography. 

Publishing discounts

We have signed up to a number of journal deals – many of which are now ‘Read and Publish’ deals which give us discounted or free Open Access publishing in some journals. The University currently does not allocate funding for the purchase of Article Processing Charges (APCs) or vouchers which discount APCs, so if you cannot find a free publication route through these deals, you may need to source funding to cover the difference.

If you wish to apply for discounted open access which could involve any form of payment, you need to complete an Open Access Research funding application form and submit this to

We are now part of a ‘read and publish’ deal with the publisher Wiley which means that all Newman affiliated corresponding authors can publish Open Access in any of Wiley’s fully gold Open Access journals, or any of their hybrid (subscription and OA) journals which offer their ‘OnlineOpen’ option, without incurring any additional charges. The deal grants the UK HEI sector a limited number of ‘free’ Article Processing Charge (APC) credits each year, to be assigned across institutions on a first-come-first-served basis. If this limit is reached then open access APCs will be charged for each article until the start of the next calendar year.

In either case, the Library will be asked by Wiley to confirm your affiliation to the University. (Your affiliation needs to be current at the point of acceptance for publication). See the Wiley website  for full instructions and a list of eligible journals.

You now have the following open access publishing routes available through the Sage journals ‘read and publish’ deal:

Hybrid journal route

It is free to publish open access in any of theHybrid publishing title. If you’re not sure if a journal you want to publish in is eligible, contact

The following conditions apply:

  • You must be the corresponding author
  • Articles entered the production system between 1st January 2020 and 31st December 2022
  • Includes these output types; original research papers, review papers, brief communications, short reports and case reports
  • Excludes these output types; articles published as part of commercially sponsored supplements, errata (which remain free to all to view), book reviews, editorials, published abstracts, call for papers, and news items

If you are not the corresponding author but are responsible for submitting your work to Sage, you must correctly identify the corresponding author and the corresponding author’s institution. If you incorrectly identify the corresponding author, then your OA request will be rejected, and Sage are not obliged to publish the article open access.

Gold journal route

You can get a 20% discount off the journal Article Processing Charge for Sage Gold OA journals. To do this you need to complete an Open Access Research funding application form and submit this to

Approval must be granted by Research, otherwise we may have to reject your request for publishing as Open Access.

If you’re not sure if a journal you want to publish in is eligible you should contact

For journals using the RightsLink platform to manage APC payments:
  • Corresponding authors should enter the following discount code JISC2020
  • For journals not using the RightsLink platform: Corresponding authors must contact to request the discount.

We have signed up to a ‘read and publish’ transformative deal with Taylor and Francis. The deal is valid from 1st January 2021 – 31st December 2023.

As subscribers we can access a capped number of free APCs to cover the cost of publishing open access in Taylor and Francis Hybrid (Open Select) journals. These APCs will be available to use across all participating institutions and will be made available on a first come first served basis.

Once the free APCs have been used up, an open access publishing fee will be payable. At this point the deal provides a 20% discount compared with the list price, but you will need to secure funding from the University before you opt to pay via this route.

You can request funding by completing the Open Access Research funding application form and submitting this to If you are successful with your funding application please contact who will arrange for the funds to be transferred to the library budget and complete the payment for the discounted APC.

The following conditions apply:

  • Only valid for Taylor and Francis Hybrid journals (Open Select)
  • Research articles only
  • Only the corresponding author can apply
  • You must use your Newman e-mail address when completing the application with Taylor and Francis

What to do after you have been published

Key points in Newman's Open Access policy (pdf) are that Newman University: 

  • favours the Green model

  • requires researchers to: 

    • inform the Pro Vice Chancellor – Research and Scholarship if your funder mandates Gold open access 

    • check that journals in which you propose to publish meet the requirements of the Research England mandate 

    • deposit your research outputs in the GuildHE repository (via the library's deposit form)

      • if they are intended / eligible for REF submission

      • no later than 3 months after acceptance for publication by your publisher

      • your own version, rather than the published version - so keep a copy for deposit

For further detail on how to deposit your research outputs, look at Depositing research outputs in Newman’s repository.

REF 2021

If you are taking part in the REF 2021 you may find the following guidance helpful:

Glossary of useful terms

Acceptance date

The date your research output was accepted for publication by the publisher. You should keep a copy of any correspondence from the publisher confirming your research has been accepted, we will ask you to send us a copy of this when you deposit your research.

Article Processing Charge (APC)

A fee which publishers charge for covering publishing costs such as those associated with editorial peer-review processes. A consequence of payment of an APC is gold (immediate) open access.

Authors accepted manuscript (AAM)

Also known as a post-print, this is the version of your research which has been accepted for publication, after peer review but without printers formatting. You should keep a copy of this version in MS Word format and submit it to the repository as soon as possible after acceptance.

Closed Deposit

Some publishers article-sharing policies allow authors to post copies of their articles in repositories subject to an embargo period. During the embargo period, the metadata of the article can be made available. This is known as a closed deposit. The REF Open Access policy allows for closed deposits, as long as the article itself is made available at the end of the embargo period.


Copyright exists to protect the rights of the person(s) who has created a work and ensure they receive due recognition for their contribution. Copyright gives the holder power over how the work is used, distributed and adapted for a set period of time. It is part of a group of rights which protect intellectual property.

Creative Commons licenses

Creative commons licenses allow authors to assign different levels of re-usage.

Allows others to distribute, remix, tweak and build upon your work, even commercially as long as the credit you with the original creation. This is recommended for the maximum dissemination.

Allows others to remix, tweak and build upon your work even for commercial purposes, as long as they credit you and license their new creations under the identical terms.

Allows other to reuse the work for any purpose including commercially, however it cannot be shared with others in adapted form and credit must be provided to you.

Allows others to remix, tweak and build upon your work non-commercially, and although new works must acknowledge you and be non-commercial, they don't have to licence derivative work on the same terms.

Allows others to re-mix, tweak and build upon your work non-commercially as long as they credit you and licence their new creations under identical terms.

Allows other users to download your works and share them with others as long as they credit you, but they can't change them in any way or use them commercially.

DOI (Digital Object Identifier)

The DOI is a unique identifier for content assigned by a registrations agency (the International DOI foundation) to identify content and provide a persistent link to its location on the internet. The publisher assigns a DOI, you will be asked to provide it, provided one has been assigned, when you deposit your research.


If your research is embargoed then it cannot be accessed online until the embargo period has ended. If you are depositing your research via the green (self archiving) method of open access then it is likely the publisher requires an embargo period. For the REF there are maximum embargo periods for each panel. You should check that the journal you wish to publish in will allow you to comply with these timescales.

Panels A and B: Maximum embargo period of 12 months

Panels C and D: Maximum embargo period of 24 months


Gold open access journals charge Article Processing Charges to publish articles open access immediately with no embargo period. If your funder mandates you to publish gold open access Newman may be able to get help with the costs. For information on your options including the relevant form visit the Open access publisher off-setting discounts for Newman researchers page on the intranet.


Green open access journals usually embargo or delay the publication of articles for a period of time. Green is also called 'self-archiving' if it relates to publishing via an institutional repository.

GuildHE repository

Newman's repository of choice which is shared by other GuildHE members. You can search the repository to look at research produced by Newman authors

Hybrid journals

A journal where some of the content is published gold (immediate open access) and some content is only available via subscription, or individual payments for specific articles

HEFCE (Higher Education Funding Council for England)

Now known as Research England

Institutional repository

An online archive of an institutions scholarly outputs

ISSN (International Standard Serial Number)

An ISSN is a unique eight-digit number used to identify a print or electronic journal. A journal may have more than one ISSN (one for print and one for online). You only need to deposit your research in Newman's repository if the article or conference proceeding you are submitting has an ISSN


A requirement from your research funder to follow their policy on open access


Metadata is structured information that describes, explains, locates or otherwise makes it easier to retrieve an information source. In the context of open access repositories the metadata of every deposit describes the research output. We will input this information in the repository on your behalf to create a record in Newman's repository.

Open Access

Open access aims to allow everyone free electronic access to published peer-reviewed research. You can find out more about open access on our Open access explained page. 

Open access publishing discounts

To help you cover the cost of open access publishing Newman University has signed up to a number of deals which entitle Newman authors to discounted or free open access publishing. To see what deals are available, visit our intranet page Open access publisher off-setting discounts for Newman researchers.


A unique identifier for each researcher which makes it clear this is the same researcher through name changes and changes of institution. Newman does not have a subscription ORCiD, but you can register individually on the ORCiD website. Some research funders require researchers to have an ORCiD identifier. When you submit your research you should always include details of your ORCiD identifier, even if you have supplied it previously for another piece of research.


Each Unit of Assessment is assigned a panel under which it will assessed. The panel you are being assessed under also determines the maximum embargo period permitted if you are self-archiving (green open access). 

Panels A and B: Maximum embargo period of 12 months

Panels C and D: Maximum embargo period of 24 months

PDF version

A copy of your research in PDF format. We require you to deposit your research as a Word version rather than in PDF form. This is because we need to ensure we create a full text searchable PDF rather than an image PDF type otherwise the research output would not comply with REF requirements. We may also need to add a publishers statement at the beginning of your research output to comply with publishers requirements.

Plan S

Plan S is supported by cOAlition S, an international consortium of research funders, including UKRI, Wellcome Trust, European Union and the Gates Foundation. Plan S requires that, from 2021, publications that result from research funded by public grants must be published in compliant Open Access journals or platforms.

Post-print version

Also known as the authors accepted manuscript, this is the version of your research output which has been accepted for publication, after peer review but without printers formatting. You should keep a copy of this version in MS Word format and submit it to the repository as soon as possible after acceptance.


A version of your article before peer-review. It is not the final version of the article and has not been agreed for publication. 

REF (Research Excellence Framework)

The REF is the system for assessing the quality of research in UK higher education institutions. It is administered by Research England, which was formerly the Higher Education Funding Council for England (HEFCE).


A searchable open access electronic storage facility, in the case of Newman's repository a place to store research outputs. Our repository is shared with other members of the Guild HE Research community.

Read and Publish deals

A read and publish agreement is an agreement in which the publisher receives payment for reading and payment for publishing bundled into a single contract.

Newman Library is signed up to Read and Publish deals with both Wiley and Sage publishers. To find out more about publishing discounts for open access publishing in these deals, see our intranet page Open access publisher off-setting discounts for Newman researchers.


Also known as green open access, it involves you depositing your research in a repository (usually an institutional repository) and does not require you to pay an Article Processing Charge.  In such cases journals usually mandate an embargo or delay the publication of articles for a set period of time. 

SHERPA (Securing a Hybrid Environment for Research and Preservation and Access)

An organisation which is involved in projects relating to repositories and open access. They provide search tools for searching a number of repositories at one time.They also provide a number of tools related to open access policies and copyright licenses.

Enter your funder and the ISSN or title of your chosen journal and you will get a summary showing ticks and crosses indicating whether their open access and copyright policies are compatible. There are also links to publisher and funder full policies. Use SHERPA FACT.

Search for information about your research funder's open access and copyright policies. Use SHERPA JULIET.

Search SHERPA ROMEO for your publisher, or by journal ISSN or title and you will get a summary of publisher and journal copyright and open access policies. Use SHERPA ROMEO.

Submitted author manuscript

The author's draft version that has been submitted to a journal for peer review. Also known as a pre-print.

Transformative deals

Transformative deals seek to shift payments from a library or group of libraries to a publisher away from subscription-based reading and towards open access publishing.

They take many different forms, one of the most common types of deal is known as a Read and Publish deal.

Newman Library is signed up to transformative deals with both Wiley and Sage publishers. To find out more about publishing discounts for open access publishing, see our intranet page Open access publisher off-setting discounts for Newman researchers.

VoR (Version of Record)

This is your final published version of an article containing the publishers copy edits and layout. Unless the article is appearing in a fully open access journal this version is usually not permitted to be placed in an institutional repository.

Open Access explained

Open access aims to allow everyone free electronic access to published peer-reviewed research. Our Open Access Explained page gives more information about this complex area.

Accessibility statement
Report a problem | View current service issues
Contact us | Give us feedback | Connect with us Twitter Instagram TikTok