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COVID-19 - Staff: COVID-19 - Staff

COVID-19 - information for staff

Scanning for Moodle

Please send us your scan requests as usual using the Academic Request Form.

We do now have access to our print collection, so we can make scans for use in Moodle. We aim to provide links to scans within 10 working days (if there are no queries).

Please make your requests as early as possible for the beginning of the new Academic Year.

For further details - see our Scanning web page.

Ordering Books and Book budgets

If you have book orders for the academic year 2020-21 please contact your Academic Service Librarian.

Reading guidance for students

Have you updated your reading strategy in view of the current online teaching?

Talk to your Academic Service Librarian if you would like help or guidance on refocussing your reading advice on electronic resources.

In particular, please make sure that your students are aware that they will not be penalised if they don’t use print books you have advised them to read.

Where a strategy depends strongly on printed materials, you should amend your strategy (which would require a Minor Amendments Panel (MAP) under normal conditions). Alterations to reading guidance (i.e. the specific titles recommended) do not require any MAP changes – as this does not form part of the validated module - but if the approach has changed to become out of line with the validated strategy, you need to communicate this to students.

COVID-19 and Newman University Library Services

Newman University Library is open if you have a pre-booked appointment for:

· Click and Visit - browse the shelves, issue and return books, print (using your own device), use the photocopier, borrow a laptop, ask us a question

· Click and Study – book an individual study space to work at (automatically includes Click and Visit to allow you to use facilities within the library)

You can also come into the Library if you have a timetabled class in CH004, CH116 or CH212. You do not need to book for this, but you must go directly to the room, and leave immediately when your class has finished


Please see our Visitors and Alumni pages for information about our current services for visitors and external members.

Please DO NOT travel to visit the Library without an appointment - you will not be able to use the Library for study, or to use any of the physical services located there.

We want to let you know that we're still working hard to help and support you - so please ask us for help when you need it!

Contacts and Help
If you need help, you can firstly try searching our FAQs on Just Ask and if you don't find an answer, you can

Changes to Library services

When campus closed back in March 2020 due to COVID-19 we made some temporary changes to library loan policies. From 29th September 2020 we moved to revised policies for the new semester to build in flexibility for the current uncertain times. Some things changed back, and some things are completely new. 

What changed back?

Loan length
When campus closed we extended all loans to a fixed date, so they didn’t become overdue or have fines. All loans from summer or earlier were due back on Friday 2nd October 2020. We have now returned to our normal loan periods.  
When campus closed we withdrew the option to place reservations. Now reservations are back! If the item you want to borrow is on loan, you can reserve it using the Library Catalogue
When campus closed we loaned our laptops to students and staff to help them cope in the immediate crisis. Now we have returned to lending them on campus for 4 hours to students.

What is new?

Automatic renewal of loans
Shortly before your loans are due to be returned, we’ll try and automatically renew them for you – to save you having to remember to do it! We’ll then send you an email to let you know what items have or haven’t been renewed. If someone has reserved an item you’ve got on loan, we won’t be able to renew it and you’ll need to return it to the library on or before the existing due date. 
We will now only charge fines for loans that we couldn’t renew automatically, usually because someone has reserved them. These will become overdue if you don’t return them. Because these books have been reserved, we’ve also increased our fine rates on overdue items.
Book returns box
We now have a secure box outside the Library where you can return your books without an appointment. If you want to return the books yourself in the Library using the self-service kiosks, you need to make a Click and Visit booking.
You can find more details of all these changes on our Borrowing Information webpage.

Sadly, we have had to stop processing SCONUL Access applications as the SCONUL Access scheme is currently suspended nationally.

What library resources can I use from home?

  • E-books – search the library catalogue using the ‘Newman Catalogue’ drop-down option. On the search results page, limit your search to just e-books by clicking on ‘Internet’ under the Library Location section on the search results page. This short video tutorial shows you how to search for ebooks

  • E-journals - you can search and access them using the ‘ejournals’ drop-down option on the library catalogue or explore individual databases and journal collections through the Online Library.

  • You will need to logon using OpenAthens to access e-resources – visit our OpenAthens webpage to find out more, or to watch a short video tutorial which shows you how to do this.

  • Our referencing page is your complete guide to referencing, which explains everything you need to know to correctly reference in-text and create your bibliography, including examples of most source types.

We're available online, by email or by phone to help you:

  • with referencing queries or advice about finding and using library resources

  • with individual advice or support from an Academic Service Librarian: contact our ASLs on Library Chat, or email them at, or book a 1:1 Zoom meeting

  • search our thousands of e-books, millions of online journal articles and all our other e-resources

  • if you’re having problems or not sure how to access our e-resources

  • answer questions about your loans, fines, renewals and anything else you need to know…

We're still working behind the scenes to:

  • buy new books and make them available to you as quickly as possible

  • source scans for your lecturers to add to Moodle

  • check that you can access our e-resources

  • make inter-library loan requests (if available from the British Library) for items we don’t own

  • answer your questions about inter-library loans you currently have on loan

  • accept eligible research outputs for deposit from staff researchers

  • answer staff researcher queries about depositing research in the repository at

  • let you know if e-resources or Library systems aren’t working and work with our suppliers to get them back up and running as soon as we can

  • post regular updates on the Newman Library Facebook and Newman Library Twitter accounts about the resources, services and support that we have put in place for you

For the most up to date COVID-19 related changes, check our COVID-19 webpage.

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