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COVID-19 - Staff: COVID-19 - Staff

COVID-19 - information for staff

Scanning for Moodle

Please send us your scan requests as usual using the Academic Request Form. Let us know whether the request is urgent or  for the beginning of the new Academic Year.

Without access to our print collection it may take us longer to send you links to your scan requests. We can use scans from your personal copies as long as the library owns the same copy of the book. Please do not add your scans directly onto Moodle as this will break the terms of our licence with the CLA.

If you can provide us with scans but don’t have a scanner at home you might be able to use your mobile or tablet to create a scan using a scanning app. There are lots of different scanning apps available for both Android and iOS devices - here are a few of them:

  • CamScanner
  • vFlat
  • Office Lens
  • Adobe Scan
  • FineScanner

Tips for scanning:

  • Lots of light - try to scan near a window
  • Use a stand If you have one, to avoid camera shake
  • Flatten the pages as much as possible without damaging your book to improve the quality of the scan
  • Weigh pages down using heavy objects – making it easier for you to scan and avoiding images of fingers
  • Use the newest device you have, it will probably have the best camera

Ordering Books and Book budgets

We have now past the deadline for ordering books for the academic year 2019-20.

If you have book orders for the academic year 2020-21 please contact your Academic Service Librarian.

Reading guidance for students

Have you updated your reading strategy in view of the current online teaching?

Talk to your Academic Service Librarian if you would like help or guidance on refocussing your reading advice on electronic resources.

In particular, please make sure that your students are aware that they will not be penalised if they don’t use print books you have advised them to read.

Where a strategy depends strongly on printed materials, you should amend your strategy (which would require a Minor Amendments Panel (MAP) under normal conditions). Alterations to reading guidance (i.e. the specific titles recommended) do not require any MAP changes – as this does not form part of the validated module - but if the approach has changed to become out of line with the validated strategy, you need to communicate this to students.

COVID-19 and Newman University Library Services

Newman University Library is now offering a Click and Collect service which you can use to request up to 5 print books. Due to current COVID-19 restrictions, we are offering this service only by bookable appointment. Our Click and Collect service web page has all the details.

Please DO NOT travel to visit the Library without an appointment - you will not be able to use the Library for study, or to use any of the physical services located there.

We want to let you know that we're still working hard to help and support you - so please ask us for help when you need it!

Contacts and Help
If you need help, you can firstly try searching our FAQs on Just Ask and if you don't find an answer, ask us using:

As the Library building is currently closed and staff are working remotely, please use one of these ways of contacting us rather than trying to phone us.

Ask an ASL
Academic Service Librarians can support student and staff research queries via our virtual one-to-one service.  Tell us what help you need, using our request form. Within 48 hours a librarian will record a short Panopto showing you how take your problem area forward. This service works best for more involved research queries, like support with literature searching, finding wider reading on a topic, or using RefWorks. Straightforward queries - like finding a book on a specific topic or referencing a few tricky items - are best raised via our live library chat, giving you an immediate answer.


Changes to Library services

We are changing some of our services to help you work from home without needing to visit the campus and to adjust the availability of some of our services which depend on other institutions outside the university. So from Friday 20th March 2020 we will:

  • renew all books and other library items you have on loan to Friday 2nd October 2020

  • increase the loan limit for all students to 30 items

  • stop adding to fines for books and other library items which are already overdue

  • stop sending overdue emails

  • cancel all existing reservations on books and other library items

  • withdraw the option to reserve books

  • stop supplying print books on the inter-library loan service

  • stop processing SCONUL Access applications as the SCONUL Access scheme is currently suspended

What library resources can I use from home?

  • Ebooks – you can search and access them using the library catalogue. During COVID-19 we’ve been able to provide access to hundreds of thousands of additional e-books. However this means you will need to search for them in three different ways:

    • Search the library catalogue using the ‘Newman Catalogue’ drop-down option. On the search results page, limit your search to just ebooks by clicking on ‘Internet’ under the Library Location section on the search results page. This short video tutorial shows you how to search for ebooks
    • Search the library catalogue using the ‘E-journals’ drop-down option. On the search results page, limit your search to just ebooks by clicking on ‘ebooks’ under the Source Type section on the search results page.
    • Some of our additional COVID-19 books can’t be made available on the library catalogue. Visit the Online library A-Z of resources and you will see a number of resources which you can search directly under the Extra resources during COVID-19 library closure section.
  • Ejournals - you can search and access them using the ‘ejournals’ drop-down option on the library catalogue or explore individual databases and journal collections through the Online Library.

  • You will need to logon using OpenAthens to access eresources – visit our OpenAthens webpage to find out more, or to watch a short video tutorial which shows you how to do this.

  • Our referencing page is your complete guide to referencing, which explains everything you need to know to correctly reference in-text and create your bibliography, including examples of most source types.

We're available online or by email to help you:

  • with referencing queries or advice about finding and using library resources

  • with individual advice or support from an Academic Service Librarian: contact our ASLs on Library Chat or email them at

  • search our thousands of ebooks, millions of online journal articles and all our other eresources

  • if you’re having problems or not sure how to access our e-resources

  • answer questions about your loans, fines, renewals and anything else you need to know…

We're still working behind the scenes to:

  • buy new e-books and make them available to you as quickly as possible

  • source scans for your lecturers to add to Moodle

  • add extra e-resources that have been made freely available by publishers during the COVID-19 pandemic - the full list is available at

  • check that you can access our e-resources

  • make inter-library loan requests for electronic format journal articles and book chapters for items we don’t own

  • answer your questions about inter-library loans you currently have on loan

  • accept eligible research outputs for deposit from staff researchers

  • answer staff researcher queries about depositing research in the repository at

  • let you know if e-resources or Library systems aren’t working and work with our suppliers to get them back up and running as soon as we can

  • post regular updates on the Newman Library Facebook and Newman Library Twitter accounts about the resources, services and support that we have put in place for you

For the most up to date COVID-19 related changes, check our COVID-19 webpage.

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