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Policies and regulations

Our policies, terms and conditions and expectations for using the library

Accessing e-resources

The Library provides a wide range of e-journals, databases and other electronic resources to support your learning, teaching and research. We license these from external providers and they impose terms and conditions on their use. You must make sure that you are aware of the terms of use and any restrictions when accessing this content.

Who can use e-resources?

Birmingham Newman students and staff are authorised to access our e-resources. You’ll need to log in using your Birmingham Newman username and password. You must not share your login details with anyone else. You should not print or download material for anyone else. 

For some of our e-resources you will need an institutional username and password. Details of these can be found on our Library Sharepoint page.

If you are a student or staff member at one of our partner institutions, you may be able to access some of our electronic content. Take a look at our partnership institutions webpage to see what you’re allowed to access.

What can I do with e-resources?

The e-resources provided by Birmingham Newman are licensed for educational use. You must comply with terms of the licence when using the resources. You must not use them for commercial purposes unless the licence specially mentions this.

You can view the licence terms and conditions by looking at the A-Z of resource webpage, or by clicking on the 'Notes and Licence Terms' link on Library Search.

Library Search result

If you are not sure whether you are allowed to use licenced content for a specific purpose, please contact the Library for more advice. Do not assume that the licence will cover you for what you need to.  Breaching the terms of the licence could result in the resource being withdrawn for all Birmingham Newman users.

Using electronic content in your teaching

Before using electronic content in your teaching, you should check the licence for that resource to ensure that your intended use is covered.

If you want to link to online material directly from Moodle, Teams or another institutional platform this would usually be permitted. However, you should still check the licence. You should also be aware that:

  • Some licences restrict how you can use content but don't apply the same restrictions consistently across the whole platform or collection. For these resources, details are provided on the individual journal or article pages when you access them. The "Permitted Uses for this e-resource" have been marked as "Maybe - check with library". Please check copyright and licensing information carefully, to ensure that you have permission to share the links, or contact the Library for more advice.
  • Some licences actively exclude sharing links in a VLE. For example, Harvard Business Review content in Business Source Premier cannot be linked to from Moodle. You will need to give your students instructions on how to find this themselves, e.g. providing a link to the database in Library Search.

You should not download licensed content and upload it to Moodle. If you would like to use licensed content in your module you should use the scanning service.   

Last reviewed: 10 November 2023

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